Commercial project process

Custom Lantern Festival Project Process for Commercial Venues

We turn your venue and theme into custom lanterns through design, frame making, lighting, fabric and colour work, trial assembly, packing and installation. Each stage connects the finished appearance with the practical needs of your site.

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A workable project begins by connecting venue conditions, route goals, product roles and local responsibilities.

How the process works

From your first idea to lanterns ready for your venue.

What are the stages of a custom lantern festival project?

We begin with your venue and theme, develop the design and technical details, then make the supporting structure and shaped frames. Lighting, fabric covering, painting and trial assembly follow before the lanterns are numbered, protected for transport and prepared for installation.

You do not need finished specifications to begin. Share your location, opening date and visual ideas; we will identify the site information and design choices needed next. Appearance approval and the structural, electrical and installation details are handled as connected but distinct steps.

Your input

Venue type, season, route assumptions, product interests, site constraints and local responsibility questions.

Ocean Art Lantern support

Theme and product design, lantern fabrication, packing, transport and installation within your agreed project package.

Local responsibility

Permits, ticketing, staffing, security, site operation, insurance and local approvals require ownership by your venue or local partners.

Open decision

Agree which designs, site details and delivery services are needed for the next stage.

Custom lantern festival project journey from venue brief to installation-ready route — A connected project journey aligns venue inputs, design scope, production, packing, installation readiness and handoff decisions.

Ready to move from idea to project scope?

Share your venue type, target season, route assumptions, product interests and local responsibility questions. We will help identify suitable display directions and the next design or site questions to resolve.

Open the assessment checklist

An early idea is enough to start. We can develop the product list, working schedule and quotation as the design and delivery requirements become clearer.

Seven process steps

How we design, make and deliver your lanterns.

Understand your venue and theme.

Your starting pointLocation, opening window, audience and the story or atmosphere you want to create.

What we doDiscuss suitable lantern themes, visual anchors and the relationship between displays and your visitor route.

What you receiveA shared brief covering the creative direction, available area and delivery needs.

Your next stepShare a site plan or photographs and identify protected areas, access limits and local approval contacts.

Develop the design and production details.

What we designThe main views, proportions, colour direction, lantern groups and their positions along the route.

How it becomes buildableWe develop the supporting structure, lighting layout, module divisions and assembly interfaces for the selected designs.

What you confirmThe appearance, dimensions and project requirements before fabrication begins.

Why it mattersAn attractive rendering sets the visual direction; technical drawings and component details guide how it is made.

Make the supporting structure and shaped frames.

In the workshopScale layouts guide the steelwork and the finer wire framework that forms bodies, faces, petals and other details.

Different jobsThe supporting structure carries loads; the shaped framework creates the visible outline and surface.

What we checkProportions, joints, connection positions and module fit against the approved design.

Site connectionBase, anchoring and installation interfaces are developed for the agreed location and local requirements.

Fit lights, cover the forms and finish the colour.

Lighting and wiringLights, wiring routes and connections are fitted around the shape and access needed for assembly and servicing.

Fabric and paintingMakers apply fabric in shaped colour sections, position seams and add painted features and transitions.

Appearance checksWe examine both daylight surfaces and the illuminated effect, including colour, visible seams and uneven light.

Project optionsMotion, sound or visitor interaction can be considered with the corresponding controls, access and testing requirements.

Trial-assemble, identify and pack the modules.

Before dispatchCheck section fit, lighting operation and the finished appearance for the agreed configuration.

Packing preparationIdentify parts and connections, protect vulnerable shapes and choose wrapping or supports suited to the lantern.

Transport coordinationMatch module dimensions and loading order to the destination, unloading equipment and installation sequence.

What you prepareAn accessible unloading point, suitable storage and the local customs and handling arrangements allocated to your team.

Install and commission at the venue.

Our workCarry out the installation and commissioning services included in your project package.

Coordination on siteConnect the assembly sequence with local access, lifting, foundations, power and safe working arrangements.

Local partnersYour venue and qualified contractors handle the permissions, utility connections and local responsibilities assigned to them.

Before openingConfirm the assembled layout, lighting operation, visitor separation and handover responsibilities with the relevant teams.

Hand over care and post-event requirements.

During the exhibitionAgree the equipment checks, fault reporting and technical support required for your selected displays.

Venue operationYour operating team manages visitors, ticketing, security and daily event services.

After the exhibitionPlan dismantling, surface protection, storage conditions and any inspection or repair needed before reuse.

Keep it practicalThe handover and service arrangement should match your display configuration, exhibition period and local team.

Venue and route inputs

Start with the site information that changes real project decisions.

Route sketches, site photos, entrance and exit points, viewing zones, display interests and responsibility questions give the first project discussion a practical foundation. These inputs reveal where design scope must respond to visitor flow, site access and operating constraints.

Venue brief

Route anchors

Theme direction

Site constraints

Commercial venue route review for a custom lantern festival — Venue type, route geometry, viewing areas and access conditions shape the first project decisions.

Custom lantern festival design scope model with route anchors and product families — Theme direction becomes a workable scope when route roles, product families and site constraints are reviewed together.

Design scope and product mix

Turn Theme Direction into a Route Your Team Can Review and Approve.

When the route, theme and site constraints are clearer, product category discovery becomes more useful. Your team can review animal lanterns, dragon landmarks, flower and botanical scenes, water reflection moments, tunnels and sculptural installations by route role.

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Production, packing and logistics

Handmade forms, checked lighting and protected surfaces.

In the workshop, scale layouts guide the supporting steelwork and shaped wire framework. Makers fit lighting and wiring, apply fabric in colour sections and add painted detail. Trial assembly and daylight and night-time appearance checks help identify fit, seam and lighting issues before modules are numbered and packed. The packing plan protects protruding details and finished surfaces while allowing for the destination unloading and assembly sequence.

Lantern makers working on several custom structures in the workshop — Workshop fabrication connects each lantern’s shape with its lighting, surface work and transport sections.

Lantern components and workers in an outdoor assembly area — Installation preparation works best when our support and your local venue responsibilities are confirmed before site work.

Responsibility boundary

Prepare the site while we prepare your lanterns.

Project support works best when local ownership is explicit. The venue should confirm site access, local crew availability, power and utility assumptions, installation windows, safety rules, unloading and storage conditions, and who holds local approval and sign-off responsibility. We can discuss installation guidance and project support as part of the agreed scope. Local permits, electrical connection, venue safety, ticketing, security, visitor operations and insurance normally require ownership or coordination by your venue or local partners.

Ocean Art Lantern Support

Design, lantern manufacturing, packing, transport and the installation services specified for your project.

Local ownership

Permits, utilities, public approvals, staffing, site operation, insurance and visitor management.

Project readiness checklist

Prepare these inputs before deeper design, production or commercial discussion.

Venue type and location

Target season and opening window

Route assumptions and product interests

Local responsibility questions

Indoor/outdoor and site access conditions

Budget stage or RFP route

Documentation expectations

Post-event storage or dismantling plan

Project assessment table with venue model route map product samples and logistics inputs — Structured venue, route, product and logistics inputs create a clearer starting point for project assessment.

Project Planning Questions

Common questions before starting the project process.

What information should we prepare before discussing the process?

Prepare venue type, target season, route idea, indoor or outdoor conditions, product interests, site constraints, budget stage, procurement context and local responsibility questions.

What decisions does this process help venue teams make?

It connects route goals, product roles, design confirmation, production scope, logistics, installation preparation and local responsibility ownership so each next decision has clear inputs.

Can timing be confirmed at the first inquiry?

Project timing depends on scope, design complexity, production planning, shipping assumptions, installation access and local responsibilities. The first discussion can identify timing risks and required inputs before any final commitment is made.

Who handles local approvals and event operations?

Local approvals, electrical connection, fire or public safety review, ticketing, staffing, security, insurance, daily operations and crowd management should be reviewed with venue-side teams, event-operator-side teams or local partners.

What happens after the first project review?

The team identifies missing venue, route, destination, logistics or responsibility inputs and confirms which design, product or commercial questions should be addressed next.

Where should we go if the project is still unclear?

Tell us your idea, location and intended opening date. If you are still choosing a theme or do not have a site plan, photographs and a short description are a useful starting point.

Prepare the details that shape design, production and project support.

Share your venue type, target season, route assumptions, theme direction, product interests and local responsibility questions. We can help you connect those ideas to a product selection, design sequence and delivery plan.

Prepare Cost and RFP Inputs Review Project Questions About Ocean Art Lantern

Want a checklist to prepare your brief? Open the project assessment page.